Top Trainer Fitness ("we", "us", "Top Trainer"), operated by Wizebase LLC, provides an iOS application that helps you train smarter using AI-generated workout programs, form analysis, coaching, and coach-led teams. Your trust matters — this Privacy Policy explains what we collect, why, where it lives, who can see it, and what rights you have.

1. Information we collect

1.1 Account information

When you create an account, we collect:

Email address (always required)
Authentication identifier when you sign in with Apple or Google (a stable opaque token, not your full Apple ID / Google credentials)
Display name (optional — provided through your sign-in provider or entered manually)

1.2 Profile information

During the in-app onboarding wizard you may provide:

Age, gender, height, weight
Profile photo (optional)
Short bio (optional)
Fitness goal and equipment availability

1.3 Workout and training data

Workout logs (sets, reps, weights, durations, distances)
Programs and routines you create or save
Body-weight measurements (when you record them)
Photos and videos you record inside the app (e.g. lift form videos, weigh-in photos)

1.4 AI coaching conversations

When you chat with Max (the in-app AI coach) or request a program / routine, we store the conversation history so the AI has context on past sessions and so you can scroll back through earlier exchanges.

1.5 Coaching and team data

If you use the coaching features, we also store:

Team membership — which team you belong to or run, and the invite codes used to join
Team branding a coach uploads (banner image, logo, tagline, accent color)
The permission grants you set for your coach (see Section 4)
Programs, routines, and calendar entries a coach assigns to you
Coach–client chat messages, including any photos and videos sent in chat
Standing guidance ("coach rules") a coach writes to shape Max's answers to their clients

1.6 Apple Health data

If you connect Apple Health, we read only the vitals you authorize through iOS HealthKit permissions — for example heart rate and sleep — to show your own stats in the app. Health data is shared with a coach only if you additionally grant that specific permission (see Section 4). We never use Apple Health data for advertising or sell it to anyone, consistent with Apple's HealthKit rules.

1.7 Subscription and purchase information

Subscriptions and add-on packs are processed by Apple. We receive from Apple your transaction identifier, product identifier, purchase date, and expiration date — but never your credit-card or Apple-ID password.

1.8 Push notification tokens

If you allow notifications, we store the device push token that Apple issues for your device so we can deliver alerts — for example when your coach or client sends you a message. You can opt out at any time by disabling notifications for Top Trainer in iOS Settings; we then stop sending pushes to that device.

1.9 Diagnostic and usage information

We use PostHog to collect anonymized usage telemetry — screens viewed, feature taps, and crash diagnostics. This data is tied to a randomly-generated device identifier, not your email or name. You can opt out at any time from your iOS system settings.

2. How we use information

To provide the service. Your account, profile, workouts, and chat history power every feature in the app.
To personalize coaching. Max uses your past workouts, preferences, and goals to generate plans and answers tailored to you.
To power coaching teams. We deliver coach–client messages and media, show a coach the data their client chose to share, apply assigned programs and calendar entries, and send push notifications for new messages.
To process payments. Subscription state from Apple unlocks Pro features and enforces usage caps.
To improve the product. Anonymous PostHog telemetry tells us which screens are loved, which are confusing, and where the app crashes.
To communicate with you. If you contact our support email, we'll reply.

3. Where your data lives

Your account, profile, workouts, programs, chat history, and uploaded media are stored on Supabase in the United States. All data is encrypted in transit (HTTPS) and at rest (AES-256). Each record is scoped to your account via row-level security; only your authenticated app sessions can read or write your rows.

Photos and videos sent in coach–client chat are stored in Supabase Storage with access restricted so that only the two participants in that conversation can view them. They are not public and are not visible to other team members.

4. Sharing between coaches and clients

The coaching features let you share data with another Top Trainer user. Every piece of that sharing is initiated by you and reversible by you.

Nothing is shared by default. Joining a coach's team gives the coach no access to your data until you grant permissions.
What a coach can see with your permission: your workout history, training calendar, and training stats — and, only if you grant the separate health permission, Apple Health–derived vitals such as heart rate and sleep.
What a coach can do: assign programs and routines, add entries to your calendar, and message you in realtime chat.
Chat is visible to both participants. Anything you send in a coach–client chat — text, photos, videos — can be seen by the person on the other side.
You stay in control. You can revoke any individual permission, or leave a team entirely, at any time in the app. Revoking or leaving stops all future sharing with that coach.
What revocation cannot do: it cannot unsend messages the other participant already received, and it cannot erase information a coach has already seen. Coaches are independent users, not our employees or agents, and how they handle information you chose to show them is outside our control — see the Terms of Service.

5. AI processing partners

To power coaching and form analysis we send relevant portions of your messages and media to specialized AI services:

Anthropic (Claude) — coaching chat, program generation, daily summaries. Processed under Anthropic's enterprise terms; not used to train Anthropic's models.
Google (Gemini) — video and image analysis. Processed under Google's Gemini API terms; not used to train Google's consumer models.

Conversations with Max — including, if you are on a team, your coach's standing guidance ("coach rules") that shapes Max's answers to you — are processed by these providers to generate responses. We never use your data to train our own or anyone else's AI models; each provider processes your data under its own terms. Each provider receives only the data necessary for the specific task (e.g. a video you ask to be analyzed is sent to Gemini — your password is not, your other workouts are not).

6. What we never do

We never sell your data to third parties.
We never share your data with advertisers.
We never use your photos, videos, or chat history to train external AI models.
We never share your data with a coach or client beyond the permissions you explicitly granted.
We never display ads in the app, on the website, or in any communication.

7. Your rights

Regardless of where you live, you have the right to:

Access a copy of the data we hold on you.
Correct inaccurate information through the in-app Profile screen.
Control sharing. Revoke any coach permission or leave a team at any time, directly in the app.
Delete your account at any time. The in-app Profile → Advanced → Delete Account flow permanently removes every workout, program, photo, chat message, and AI conversation tied to your account. There is no undo. Email us at toptrainerapp@icloud.com if you need help.
Export your data. Email us and we'll send you a JSON archive of everything we hold.
Opt out of analytics. Disable PostHog by turning off "App Tracking" for Top Trainer in iOS Settings.
Opt out of push notifications. Disable notifications for Top Trainer in iOS Settings at any time.

If you live in the European Union, the United Kingdom, or California, you have additional rights under GDPR, UK-GDPR, or CCPA. Contact us at toptrainerapp@icloud.com to exercise any of them.

8. Children

Top Trainer is rated 17+ and intended for users 17 and older. We do not knowingly collect data from anyone under 13. If you believe a child has created an account, email us and we will delete it immediately.

9. Medical disclaimer

Top Trainer provides general fitness guidance, not medical advice. Content from Max and from human coaches on the platform is informational only. Always consult a qualified physician before beginning a new exercise program, especially if you have a medical condition or injury.

10. Changes to this Policy

We may update this Privacy Policy as the product evolves. Material changes will be surfaced in the app and on this page with a revised "Last updated" date. Continued use of Top Trainer after a change constitutes acceptance.

11. Contact

Questions about this policy or your data?
Email: toptrainerapp@icloud.com